Summary
Area: Finance
Salary: £31,525 - £33,673 per annum
Hours: 37 per week
Closing Date: 27-Sep-2026@23:59
Description
Are you a highly organised administrator who enjoys keeping processes on track, maintaining accurate records and providing excellent support? This is an exciting opportunity to join our Financial Services team and contribute to the Council’s procurement and insurance functions at an important time for local government.
With local government continuing to evolve, this is an exciting time to join a team that is focused on improving how services are delivered, strengthening resilience and supporting positive change for residents, businesses and communities. You will join a supportive team where your contribution will be valued, gain broader experience across two important corporate functions and play a practical part in helping to develop effective, responsive and customer-focused services for the future.
About the role
Reporting to the Procurement Officer and also supporting the Insurance Officer, you will provide reliable administrative, operational and customer support across procurement and insurance, as well as supporting other finance functions when required. You will help maintain effective processes, accurate records and responsive services, working with colleagues across the Council as well as suppliers, brokers, insurers and other stakeholders.
Strong administration skills are essential for this role. You must be able to organise and prioritise a varied workload, monitor deadlines, produce accurate correspondence and records, use spreadsheets and databases confidently, and handle sensitive information with care. Procurement or insurance experience would be helpful, but it is not essential if you can demonstrate excellent transferable administrative skills and a willingness to learn.
What you will be doing
• Supporting quotations, tenders, documents, records and deadlines.
• Maintaining contract, supplier, procurement and insurance records.
• Administering insurance claims and renewals.
• Preparing reports, spreadsheets and correspondence.
• Providing wider administrative support across Financial Services.
What we are looking for
• Strong administration skills with accuracy and attention to detail.
• Ability to organise workloads, work independently and meet deadlines.
• Clear communication and a customer-focused approach.
• Confidence using Microsoft Office and learning new systems.
• Good numerical, problem-solving and information-handling skills.
• A flexible, collaborative approach and willingness to learn.
Why join us?
You will have the opportunity to develop practical experience across procurement, insurance and finance in a role that makes a visible contribution to effective Council services. At a time of renewed focus on how local public services can be modernised and improved, this role offers valuable exposure to corporate processes, the chance to work with a wide range of colleagues and stakeholders, and an opportunity to support efficient, resilient and customer-focused arrangements for the future.
Interested?
If you are a strong administrator who takes pride in accuracy, organisation and excellent service, we would be pleased to hear from you. Please use your application to demonstrate clearly how your administrative experience and skills meet the requirements of the role.
We offer excellent working conditions including a generous holiday entitlement, a comprehensive pension scheme and access to an Employee Assistance Programme, providing advice on a range of issues including financial and legal matters, and offering discounts on purchases from numerous retail outlets. We also offer employees significantly discounted gym membership at Gedling's Leisure Centres.
Please note, you must have the right to work in the UK at the time of application; we are unable to offer visa sponsorship for this role.
Person Specification
Key: D=Desirable, E=Essential, I=Interview, A=Application Form, T=Test, M=Medical
Relevant Experience
| Requirement | Assessment | Criteria |
| (E) |
(A/I) |
Experience of providing administrative or business support in an office environment, ideally within a finance, procurement, insurance or similar service |
| (E) |
(A/I) |
Good understanding of administrative processes, record keeping and the importance of accuracy, confidentiality and attention to detail. |
| (E) |
(A/I) |
Experience of maintaining accurate records, databases or systems and producing routine reports or correspondence. Experience of procurement, contract or insurance systems is desirable. |
Qualifications / Training
| Requirement | Assessment | Criteria |
| (E) |
(A/I/T) |
Part qualified in a finance or procurement qualification, or able to demonstrate substantial relevant experience in a procurement, insurance, finance or similar support role, together with a willingness to undertake a finance or procurement qualification. |
Job Related Skills
| Requirement | Assessment | Criteria |
| (E) |
(A/I) |
Ability to organise and prioritise work, monitor deadlines and manage a varied workload with minimum supervision. |
| (E) |
(A/I) |
Awareness of data protection, confidentiality and information governance requirements when handling sensitive information. |
| (E) |
(A/I) |
Good communication and interpersonal skills, with the ability to deal professionally with officers, suppliers, customers and external organisations. |
| (E) |
(A/I) |
Ability to work as part of a team, provide effective support to senior colleagues and build positive working relationships across services. |
| (E) |
(A/I) |
Ability to prepare clear and accurate correspondence, schedules, spreadsheets and basic reports. |
| (E) |
(A/I) |
Good numerical, analytical and problem-solving skills, with the ability to check information carefully and identify discrepancies. |
| (E) |
(A/I) |
Good ICT skills, including Microsoft Office applications, particularly Excel, Word and Outlook, and the ability to learn new systems quickly. |
Equal Opportunities
| Requirement | Assessment | Criteria |
| (E) |
(A/I) |
Commitment to high standards of customer care, accuracy, confidentiality, equality and diversity, and continuous improvement. |
Supporting Documentation
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Other Useful Information